So now you have decided on the budget, scheme, date and guest count, now what?
Your next big decision will be something that will really define your wedding. This would be your venue.
Before you decide on a venue though you need to decide if you will do the ceremony and reception in the same place or separate. This again is something that will be based around your budget. If it is in the same place it can be cheaper than if it is at separate places. For my fiancé and I decided the same place was going to be best for what we were looking for.
Once you have made this decision, now you can decide where you want your big day. Again, this is a fun time where you need to research and tour as many places as possible. No joke, as many as you can. Some places you never thought you would want or are out of your budget may actually end up being exactly everything you want.
- Remember your scheme
When researching different venues make sure you are keeping your scheme in mind also. If you are wanting a formal wedding, then there is no point in wasting time looking at barns. Same with if you are wanting a rustic wedding, what is the point of looking at formal venues?
- Guest count is important
Another big thing while researching venues is guest count. You obviously don’t want a venue that seats 100 people if your guest list is 200. Most of the time you can find the maximum seat count on different websites, but sometimes they are referring to standing room. An example is my fiancé and I were dead set on a distillery in Kentucky and online it said it can hold up to 200 guests. Well, when they say that they meant 200 guests standing! Obviously, that was not going to work for us since we have a guest count of 175.
- Location, Location, Location
Another big thing you want to keep in mind while researching different venues is location. You want to make sure you keep in mind the people you are inviting the wedding. If you are having a large wedding but want to get married 300 miles away from everyone that may not be considerate. You want to make sure it is in a place where it will not be a journey to get people to your wedding. Unless that is what you are going for then more power to you.
Location can also refer to making sure there are places for people to stay. Especially if you have a large number of people coming from out of town. You want to make sure that the closest option for a hotel is not 30 miles away from your venue.
Now that you have researched and thought about the above, plus your budget, now it is time to start touring venues. You will want to email the venues directly to set up times to come in. If you just show up without a scheduled appointment you may have to come back at a later time.
You also want to make sure that you schedule the appointments far enough apart to get through them all thoroughly and are able to ask questions. Obviously making one for 2:00pm and the next one for 3:00pm would not be enough time to thoroughly go through the venues.
MAKE SURE YOU ASK QUESTIONS!
This is SO important because it is a big commitment of time and money that you are giving. This is something that will define your wedding (for the most part), and you don’t want to find out something later on that you could have already known.
Here are some questions you should ask every venue manager.
- Is my date available?
- How many people can the venue hold?
- What is the cancelation policy?
- What is the price of the venue?
- What is included with the price?
- Do you have a specific list of preferred vendors?
- Do we need to get food and beverage from an outside vendor?
- Are we allowed to bring in our own decorations?
- What are the stipulations for decorations?
- What is the price for extra hours?
- What is the normal setup you see for weddings?
- Can we do our rehearsal here?
- What day do you normally do rehearsals?
- Do you all include a planner?
- Do you all include a day of planner?
- What time can we start setting up?
- When do we need to pick up everything after the wedding?
- Is there a bridal suite in the venue?
There are all questions that should be asked when looking at venues. These are things that can make an expensive venue cheap in the long run or more expensive depending on what they include.
Lastly, once you have found the perfect venue read over the contract carefully. Make sure you know everything you need to know before signing. This will just save you money in the long run.
Hopefully, this will help you find your perfect venue! As always if you have any more tips and tricks drop them in a comment!
Thanks all!